In the order modul, I chose the prepaid by cheque. After I posted,  I can not print this cheque. so I went to the payment modul and chose the other payment, use the same cheque number, then end up I double paid it. Are there any suggestions for how to print the cheque in the first place? Thanks in advance.

Hi there:  In order to print a cheque, you go up to the top right and click on the "Print" icon.  You print the cheque BEFORE you post the entry.   By the way, what version of Simply are you using?   What do you mean by the "order" module?  I'm not sure how Simply allowed you to use the same cheque number over again.  It does not generally do that.   For exactly that reason.  So that you cannot record a payment twice using the same cheque number.   Rita Deering

I use the version 2008. I ordered somthing and I needed to pay a certain amount for the order. So I chose the Paid by Cheque function in order moudul(I chose the Purchase Order instead of Invoice).It showed the cheque number automaticaly in Prepay Ref.No. spot. Before I posted it, the report for the entry showed nothing, and I could only print the order form, not the cheque. After I posted, the report showed: Dr.Account payable 300, Cr. Bank account 300. I could not find the cheque for the prepayment, and Simply did allow me to use the same cheque number in this case.That is why I think I need to make another payment.

Is it possible to print the cheque I prepaid in the PO?

Hi again:  I duplicated exactly what you say you did and in the Purchase Module and the reason that you were able to use the same cheque number over again was because the cheque was not printed.  I went into the Payments module and chose Make Other Payment and duplicated the same cheque number in there as well.  I had to designate an account number in order to post that entry.  What account number did you use to do this entry and did you print the cheque from this part?    (You could have printed the cheque in the first instance as well.) 

What happened when you posted the first entry from the Purchase Order window was that a prepayment of $300.00 shows up on the Vendor's account.  I'm still not sure if you are asking how to correct the double entering through the bank or if you are just trying to print a cheque.  Did you already print one cheque and give it to your Vendor?   If you did, then you need to do a correction for the double entry to the Bank.  You do not need to go back and print the cheque in the PO.   Rita

Thank you, Rita. My concern in how to print the cheque in the first place, so next time I do not need to make other payment and double pay it in my book. I already did the correction in my book and printed the cheque from the Make other paymnet, but I'd like to know how to print the cheque I prepaid for the PO. If you have any suggestions, I appreciate it.

Hi again:  When I went into my books and recreated what you had done, when I went up to the Print icon and clicked on it to Print, it would have printed.   Did you do that step when you set up the prepaid P.O.?  It may have asked that certain other criteria be completed but the last thing it asked me before I hit the Record button was "the cheque has not been printed.  Do you want to post it anyway".   So I know that it would have allowed me to print from there.  Go to your Sample company and recreate what you did and see if you can print a cheque in there if you want to try and see if you can do it.    Rita 

Thanks  again, Rita. When I clicked on the print incon, it only printed the PO form and no any suggestions showed, and I could not  recall the cheque but the PO. I went to the sample compny as you said, same thing happend and I can not find any place to set up this(set up to print cheque for the prepayment in the PO). I am using Simply 2008 version. I think my software may lack of some fuctions. 

Thank you, Michael. If you mean set up is choosing Cheque in Paid by field, then I set up properly. But it did the payment actually in my book. The report for this entry is : Dr.Account Payable 300, Cr. Bank Account 300. And I did go to the payment journal and did the prepayment, then end up double paid in my book. I have to do the correction for this. Actually, I do believe my software lack of some functions. I even can not use the Pay Remittance function. When I go to the set up for Payroll/Remittace, I can not choose the Payroll Authority for the Payroll Liability. Simply does not allow me doing that. I have to do the Payroll remittance manually every month. Any suggestions for what causes this? Thanks.

Thank you, Michael. I did  solve the payroll authority problem by your advice. I read a lot of your other advices in this forum, so may you solve my bank reconciliation problem whick I just have found out recently. For example, I cancelled one cheque which showes outstanding in Account Reconcilation Reprot for July, and in August, I cancelled this cheque and did the bank reconciliation for August, then the balance in the July Account Reconciliation Report is out of the same amount. When I did the August reconciliation, I used the R/A code for Reverse and Adjust, I did not just  clear the two items. But it did affect the balance in previous month. It seems that when I did any ajustments, the book balance for previous month has changed, but the outstanding intems stay the same. So, the balance is out. Although it is not a big deal, it would not look good to have the unbalance Account Reconciliation Report sit there.Any suggestions for what I should do? Thanks.

Firstly, when you do an adjustment in Simply there is an automatic entry that is generated to cancel the original entry.  As far as the reconciliation is concerned I cannot really make head or tails as to what the problem is.  Unless you can provide a clear explanation for the problem the only thing I can suggest is for you to do a reconciliation reset.  See these  post1;   post2

Thanks, Machael. I did what in the Post 2 and reset the reconciliation, But when I try to add the prior outstanding cheques, the following error message showes: Simply Accounting exe encounter some problems and have to shut down. I chose Sending Error report, then it shut down. I reopened it, but same thing happend. I did it four times and still the same. I don't know what's wrong, or it is the Simple software problem? or My operation system problem? Thanks